Place cards template for word

Place cards template for word DEFAULT

How To Print Place Cards

Black text in default font that can be changed to your liking

Customize and print place cards using LCI Paper free template. How to print your own place cards with Word

Step 3 – Enter your Guests Names and Table Numbers

Change the sample place card wording to the name and table number for one of your guests. Change font, size, and text color if you wish.

Font shown here is Adelicia Script.

You have set up your template and are ready for a test print!

TIP: At this time, we recommend cutting a plain piece of paper to the size of your place card for the test print. This way you do not waste any of your cards.

Step 4 – Time To Print!

Before printing, we need to set the custom document size of our place card. Otherwise, the printer assumes we are printing on a standard 8 1/2 x 11 sheet.

IMPORTANT: In this example, we are using Word version 16.24 on a Mac. If you have a different version of Word or are using a PC, instructions may slightly differ but basic principles will be the same.

  • Go to File > Page Setup
  • If 4.5 x 5 is not listed as your page size, use the drop down to select Manage Custom Sizes to add it
  • Click the + button and enter 4.5 x 5 inches. Rename if you wish, then click Ok
  • Click File > Print to open the print interface
  • Make any necessary changes to trays or paper type, then click Ok to print your test.

How to create a custom page size and print using Microsoft Word on a Mac

Blush pink place cards with calligraphy font | LCI Paper

Step 5 – Fold and Finish

Fold your test sheet or place card in half.

Like what you see? Great! Save your template, enter all your guests’ names and table numbers, then print the entire run.

If not, make changes and perform additional test prints until you like the results.

Not Up for It? Let Us Print Your Place Cards for You!

If you would rather not print your own place cards, take advantage of our print services and let us do it for you. It’s professional, fast, and super convenient!

To order, simply choose your place cards, font, and ink color and send us your guest list. We’ll do the rest! We print in color, black or white ink (a look that really pops on dark place cards)!

Shop Colorful Folding Place Cards


Matte finish blush pink place cards printed in black. Choose one of our fonts or send us your own for no extra charge


Square black (Ebony) place cards printed in white shown here


Midnight blue place cards printed in white ink shown here


Get your place cards in 5 minutes.
Make your wedding stand out with our gorgeous place cards.

You'll receive a PDF containing place cards ready for your printer.

Choose a Place Card

I just ordered place cards for my sister's bridal shower and they are PERFECT! So easy and just what we were looking for.

Thank you so much for this website, it took me 5 minutes and was totally stress free! I will definitely be using it again.

Thank you for the easy option of printing placecards without having to spend a fortune!

I have printed place cards for my birthday lunch tomorrow, and I very much appreciate this service.

The site was easy to use and understand. The bigger companies could learn a thing or two from you.

Your website was super easy to use, and I will definitely recommend it and use it in the future!

I’m getting married next week, so you’re bailing me out big time here. My soon to be mother in law sort of dropped the ball on these cards, so thanks for making it so cheap and easy to come up with a good looking solution. The fiancée loves them. I really appreciate it!

Use beautiful wedding place cards

We have have numerous templates to choose from

Choose a template

It couldn't be easier

Print your place cards at home by following 4 simple steps:

  1. Pick one of our designs
  2. Import your guest list
  3. Customize your cards using our easy-to-use card editor
  4. Download and print

We also have an in depth guide to cover the nitty-gritty details. To our guide →

Save time

  • Don't worry about copy-paste errors in Microsoft Word.
  • Upload a text or Excel file to import your guests instantly.
  • Our template gallery features more than 100 gorgeous place card templates for any occasion.

But if nothing suits you...

Customize to your needs

  • Upload your own image for something unique to you
  • Choose your colors, text sizes, card layout, and more

A step-by-step guide is available to help you through. To our guide →

Save time making your placecards

Don't waste your time with complex software. Use our place card templates instead.

Get your place cards

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The place card template is used in a lot of events like weddings, birthdays, graduation ceremonies, and corporate events. These ready-made templates are beautifully designed and fast and easy ways to create place cards. If you are planning to arrange an event, you should select an appropriate place card template for it.

Table of Contents

What is a place card?

A place card indicates that during an event which table each guest is allocated to sit at. It serves as an identification card for the guests to become familiar with each other. In this way, guests can be identified by name seated on a specific table. Moreover, a place card includes;

  • the guest’s name,
  • table number,
  • An incorporated design is relevant to the event you are holding.

Place cards vary in size and shape. The simplest and most versatile is the layout that consists of six tent cards on a standard letter-sized paper. For this kind of layout, you have to select place cards that are approximately the size of business cards. However, the most common size of most templates, print shops, and calligraphers is about 2 by 3.5 inches. You may also like the Birthday Card Template.

Purpose of a place card:

The main purpose of this card is to inform the guests about their designated seats at a table in a particular event. You can place this card either on the folded napkin or just above the guest’s plate. If you want to maintain uniformity, select the place card templates that match the table card templates. In addition, the font, color, and paper of these templates should be the same and can be written by any calligrapher or celebrant, or also you can have them printed. It should be written simple and precise.

Types of Place Cards:

There are two main types of place cards;

Flat cards:

These cards are flat and used with place cardholders. If you have time and a little more money, then by using flat cardholders, you can do something creative with your flat cards.

Tent cards:

Tent cards come folded in half. Hence, they can stand without assistance. There will be no need to use something to prop them up. You can easily arrange them on the table.

How to make a place card in MS Word?

You can easily create place cards in MS Word. It contains different place card layouts and designs that vary in themes, occasions, and motifs. Select the best layout and then use different customizing tools to turn your design into something unique. Let us discuss step-by-step how to make place cards in MS Word;

At first, before creating place cards, determine the number of guests attending the event. By identifying the number of guests, you can know the exact number of cards to be printed and sent. Without knowing an exact number of cards, you can over procedure your place cards and it will be a waste of time, effort, resources, and money.

Open a new file in MS word and click ‘templates on office online’ from the templates section. Here you can search out free templates. On the top left-hand corner, click the text box and type place card then click search. Microsoft Office Online displays 25 best options at a time. You can also see previews of the place cards with titles. Now, download the place card template you want.

The next step is to add background or texture to your place card template. You have to select the design that matches the theme of your event. However, you can easily do this by adding a background to your place ground. As a background of your template, you can select from textures, abstract patterns, and images. You can also search for royalty-free images online.

After that, make lovely typography for your place card. In the design of your card, it is the most important aspect. Write down the guest’s name in clear and legible writing and the fonts use must match the motif of your event. Next, select the typeface that exactly matches your place card design.

In the end, when you have all done with the above steps, save your place card in high resolution. Now your place card is ready to print.

How can you print your place cards?

Here are some steps that will help you in printing your place cards at home;

  • Firstly, click on to page setup from a file.
  • Click the drop-down menu to select ‘manage custom sizes’ if your place card size isn’t mentioned as the page size. Then, click on ‘+’ and enter the dimensions of your place card and then click OK.
  • From the file, click print, and the print interface opens. Here make the required changes and then click OK to print. After printing, fold it in half.
  • If you like the result, then type all of your guest’s names and table numbers and start printing. You should also check Printable Punch Card Template.

Benefits of place cards:

Some of the benefits of using place cards are;

  • With the help of place cards, guests can avoid confusion in knowing where they are supposed to be seated.
  • Place cards determine where the guest should be. Hence, it makes sure that the reception runs as smoothly as possible.
  • By having place cards tables can be seen as a complete set.
  • Through the place cards, you can show your gratitude for the guests attending the event.


In conclusion, using place card templates makes it easier for you to manage receptions. They assist your guests to navigate the room, especially with their sitting arrangements. Furthermore, these cards can make your guests feel welcomed and special.

How to create place card in Word

How to Make Place Cards With Microsoft Word

Whether you’re gathering new employees for orientation, welcoming stockholders to report on the year’s earnings or inviting everyone associated with the business to join you for the holidays, you’ll want to avoid a madhouse scene when it comes time for attendees to take their seats. This doesn’t mean you have to settle for generic index cards or a scrawled sign outside the seating area. Make your own printable place cards with Microsoft Word, a program typically already installed throughout your company’s software network. With Word’s place card templates and name card generator, you're on your way quickly to showing folks to their seats.

Choose a Name Card Generator

Launch Microsoft Word and click the File tab. Select “New” and click once on the “Cards” button on the top row of the Available Templates pane. You can choose from one of the already installed templates, or you can purchase a template from an outside company such as Gartner Studios templates.

Choose the Best Template

Double-click the “Name and place cards” file folder icon. Scroll through the template designs. You may not find one that exactly matches your business, but you’ll be able to modify any template you see here. Also check whether the template contains the number of cards to match your cardstock paper, usually 8 or 10 per page.

Launch the Template

Double-click a template. After a few moments, a new Word window opens with the place cards aligned on the page and the yellow Text Box Tools tab shown open at the top of the screen.

Fill Out the Card

Click into the placeholder default name on the first, top-left card. Double-click to highlight the name, then type over it with your first employee’s name or the name of the executive attending the event where the name cards will be used.

Customize the Card

Change the appearance of the type, which comes in with whatever template theme default you chose, to better match your company’s style. Highlight the new name and click the Home tab if it is not already enabled. Pull down the font, font size and font color menus to make adjustments. One way to customize the cards is to change the color of the font so everyone’s name matches your logo. Repeat the process to change all of the default or sample names on the card. Word’s default names look like real names, if you don't change them you'll waste your place cards. Click on any default image or picture that was included in the card template, which may be multiples if you chose holiday or other themed cards. Press the “Delete” key to remove them.

Insert Images and Logo

Click the Insert tab. Click the Picture button on the ribbon and browse to your company logo. Double-click to add it to the card. To resize the logo to fit attractively, press and hold down the “Shift” key, click the card and drag a corner to the middle to shrink it. It’s always better to shrink, rather than enlarge an image, because enlarging can lead to a breaking up or distorting of the image, called pixilation. Right-click the new logo and select “Copy.” Move to the next card, delete any unwanted template pictures, right-click and select “Paste” to add the logo. Repeat until all cards have the logo. Click the Clip Art button, also on the Insert tab’s ribbon. Search for your own themed artwork to go on the place cards, such as a trophy for a sales award dinner or briefcases for an employee retirement ceremony. Add them to the place cards as needed.

Select the Background

Click the Page Layout tab, then click the “Page Color” button. Experiment with the small colored squares or the “Fill Effects” link to give the place cards a colored, patterned or textured background. This can give the cards a striking look when placed on a white tablecloth, but skip this step if your cardstock already has a printed background.

Save Your Design

Click the File tab and select “Save As.” Choose the location on your company network to save the card file and give it a name in the “File name” box. Click the “Save” button.



Writer Bio

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.


Template for cards word place

Place Card Word Templates

How To Create A Place Card In Microsoft Word

A place card shows which table each guest is allocated to sit at during such events as a tea party, wedding, banquet, or at a corporate event. Place cards can also act as an identification card for guests to become acquainted with each other. This easily allows other guests to identify by name all the others seated on their table. A place card typically contains the guest's name and table number. Oftentimes, it comes with some design to add style and elegance. This article will teach you how to produce your place card in five simple steps. 

1.  Determine The Number Of Guests

Before creating a place card for your event, make sure that you've determined the number of guests attending. It is necessary to identify the number of guests, as this can tell you the exact number of cards to be printed and sent together with the invitation card. It will be a waste of time, effort, resources, and money when you overproduce your place cards. 

2. Use Microsoft Word

There are numerous design programs readily available online. If you think that Microsoft Word, an app just lying on your computer, is only for creating documents, then you are absolutely wrong. Microsoft can also be a great graphic design software that you can use in making your graduation, thanksgiving, or wedding place cards. MS Word allows you to do so much more than just inserting and placing graphics. It has sufficient features to make some nifty page layout. Do some experimenting with its tools and you'll be pleasantly surprised at the many things it can do.

3. Design The Place Cards

You need to detail the design even if it's just a table place card. Your place card should not look dry or just some piece of paper folded into a table tent. Custom name place cards that complement the party's theme have become very popular. For instance, if the wedding reception is spring-themed, the place card should have some flower and butterfly designs or backdrop. There will be events that will utilize the place card as a menu. You need to design your place card accordingly as well. Don't make it too tacky. 

4. Write The Name Of The Guests

You've already identified all your guests, so you won't have a problem writing their names. The names of the guests should be complete.  Use an elegant typeface or use calligraphy when engraving their names. Try to avoid using black color for the names. Use silver or gold instead to give off an elegant look. 

5. Print

Print your place cards with the the corresponding number of guests that are expected to attend. One of the best things about using our templates is they are all print-ready in either your home, office or commercial printers. Once you've finished putting the finishing touches on your place cards, you can finish printing in just a few minutes for a convenient and hassle-free experience.

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